Job Description

As a Project Manager Assistant, you will play a pivotal role in assisting the project manager in various aspects of show production and coordination. Your core responsibilities will include, but are not limited to:

1. Venue Booking and Tour Planning: Assist in coordinating venue bookings for touring programs and collaborate on tour planning activities.

2. Project Planning: Support the project manager in developing and executing project plans, ensuring timelines and deliverables are met.

3. Artist Negotiations: Assist in negotiating contracts and agreements with artist parties, ensuring terms are favorable and align with project objectives.

4. Logistics Coordination: Help manage logistics related to show productions, including travel arrangements, accommodations, and equipment needs.

5. Communication: Help project manager to facilitate communication between project stakeholders, including artist parties, venues, and internal team members.

6. Documentation: Maintain accurate project documentation, contracts, and schedules to ensure smooth project execution.

7. Budget Monitoring: Assist in monitoring project budgets and expenses, ensuring adherence to financial guidelines.

8. Problem Solving: Address any issues or challenges that arise during project implementation, working closely with the project manager to find solutions.

9. Administrative Support: Provide general administrative support to the project manager, including scheduling meetings, preparing reports, and organizing project-related materials.

Qualifications

1. Having experience in experience in project coordination or assistant roles, preferably in the entertainment industry.

2. Strong organizational and time management skills with the ability to multitask and prioritize effectively.

3. Excellent communication and interpersonal abilities to work collaboratively with diverse teams.

4. Detail-oriented mindset with a focus on accuracy and thoroughness in all tasks.

5. Ability to thrive in a fast-paced environment and adapt to changing project requirements.

6. Proficient in English, able to use English as the working communication language.

7.  Based in Melbourne.